Everyone,
This is an update on the “Together for Tipper” organizational meeting conducted on Monday evening (10-5-09). The next organizational meeting will take place at 6:30pm on Monday, October 19th in Delcambre at the Shrimp Festival building. Please try to attend.
Here are the issues discussed:
1) An account will be set up with the name “Together for Tipper”. This account will be utilized to accept “gifts” to Tipper. This will be the working account for the “Together for Tipper” fundraiser. Two signatures will be required to write any checks for expenses. Connie Landry, Michael Juan Nunez and Greg Touchet have volunteered to be the signatories on this account. The plan is to set up the account at Gulf Coast Bank. All of the profits from this event will be “gifted” to Tipper. Most likely into a “trust” set up with the express purpose of assisting with his future medical, travel and living needs.
2) Ellen Falgout reported that Lenny with Action Speciality has graciously volunteered to “gift” their services (and the shirts) to make T-shirts for this event. Many thanks to Action Speciality for this generous gift.
3) The “Together for Tipper” fundraiser will be held on Saturday, December 12th, 2009 at the Delcambre Shrimp Festival property in Delcambre from 8am to 10pm.
4) The event will consist of entertainment (music & bands), an auction (live and silent), a poker run, a cook-off on the carnival
grounds (the event will allow campers and cooking trailers). Campers will be required to set up on the Friday afternoon/evening.
5) The cookoff will be a “Cajun cookoff” with 3 or 4 categories. The categories will be presented at the next meeting.
6) There will be sales of refreshments (hot dogs, hamburgers, nachos, sweets, hot chocolate, pop and water) There will also be a beer tent for beer sales. We are taking “gifts” for “EVERYTHING”. We want to encourage the cook off participants to cook as much as they can and sell their food to raise funds. We will take “gifts” of beverages (beer, pop & water) from any group, person or company that wants to contribute. These “gifts” will NOT be tax deductable by the giver. However, the giver may be able to write the value of the “gift” off as an advertisement expense. Be certain to keep track of any gift and the name/address of the giver.
7) We are also taking “gifts” for the auctions (silent and live). The more valuable items will be placed into the live auction. The auction will be held near the end of the event – probably just before the final band.
8) We will sell tickets for beer and refreshments. Tickets will be $1 a piece. The pricing of items will be decided at the next meeting.
9) A “Together for Tipper” website was discussed. There is a possibility that this website can be established and linked directly to the “Together for Tipper” bank account (maybe via PayPal) to allow “gifts” to be made that way. Content will be required for this website. This is being investigated.
10) The gate entry fee will be $5 and bracelets will be used for entry. There will be an age limit for the entry fee (age limit will be decided at the next meeting).
11) The entertainment line-up and times will be decided at the next meeting. Five bands have committed to perform.
12) Tracy Menard has already started to “get the word out” by putting the “Together For Tipper” date on the 5th Avenue website:
http://www.the5thavenueband.com/schedule.html
Since the meeting last Monday – emails have been flying around. Keep up the effort and continue with the ideas. We will have a lot of decisions to finalize at the next meeting. We have a large number of volunteers working to pull this event together (too many to mention). “WE” can pull this off. “Together”, we will make this a successful event and make a difference in Tipper’s life.
As always, if you know of someone that would be interested in participating please feel free to forward this email to them and/or get their email address to me so I can add them to the list. Remember that the next organizational meeting will be in Delcambre at the Shrimp Festival building on Monday, Oct 19th at 6:30pm. All are welcome to attend.